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Welles Park Parents Association
Privacy Policy

 

If you are under the age of 13, we kindly ask that you get your parent(s) or guardian(s) to review this policy and to contact us with any questions at . We cannot collect or use your information without their approval. 

No person under the age of 18 is permitted to register with or participate in the WPPA without parental authorization.

The Welles Park Parents Association (“WPPA”) is concerned about privacy, and has taken measures to protect the privacy of players, parents, guardians, coaches, umpires, and volunteers.  This privacy policy applies to information collected on the WPPA website as well as information received from other sources such as player registration.  Please read this policy carefully.  By continuing to interact with our website or participating in the WPPA baseball or softball leagues, you acknowledge that you have read and understand the terms described in this privacy policy.
 

What information do we collect?

Automatically Collected Data.  We may collect information as visitors interact with our website, such as making purchases or simply browsing.  Our website uses cookies, and you can read our cookie policy below.

Registration Data.  WPPA does not knowingly collect information from any child under the age of 13.

For players, we may collect personal information, including, but not limited to, names, gender, and dates of birth.

For parents or guardians of players, we may collect additional personal information, including, but not limited to, names, mailing addresses, telephone numbers, and email addresses. We require this information to complete registration in our league, to allow us to communicate with parents/guardians, and to provide information about the league and additional services or promotions that may be relevant.

For coaches, managers, umpires, league officers, and other volunteers, we may collect or be required to collect personal information including names, mailing addresses, telephone numbers, and email addresses. We require this information for registration purposes and to communicate with you regarding league activities. Coaches, managers, umpires, volunteers, and league officers may also be required to provide to a third party service provider their dates of birth, social security numbers, and other government issued identification card numbers for the limited purpose of conducting background checks.

Sponsorship and Payment Data

If you submit payment to the WPPA online, the WPPA does not collect any financial or payment card information about you.  We use third party service providers for that purpose.  To the extent that you elect to submit payment to the WPPA through a check or other offline method, we may collect information about you including your name, address, phone number, and financial account information.

How do we collect your information?

We collect information from you when you use our site, register to participate in our programs, place an order, or contact us.

How do we use your information?

We may use your information for a variety of purposes.  In addition to instances in which you provide us with your consent, we may also use your information in the following ways:

Services. We may use your personal information to provide services to our volunteers, parents, players, and to ensure that our leagues are successful.  This typically requires the use of your information, including registration data, to provide program information, to fulfill your requests for information or products/services, to maintain a list of verified and eligible players, to maintain a list of volunteers, and provide them with the tools necessary to manage the league, or to respond to your inquiries. We may also use your information to communicate with you, such as to update you on new rules and operational issues.

Store Purchases. We use your personal information to process and ship orders for goods and services, to provide you with information related to your order, to improve your e-commerce experience, and for fraud detection purposes.

Archival.  We may use, disclose, or share basic information, including identifying the names of players, their teams, team achievements, and years players played, for archival, recordkeeping, honorary, newsworthy or promotional purposes.

Legal. The law may require the WPPA to use, disclose, or share your information with third parties in response to legal proceedings, in response to a request from a competent law enforcement agency, to protect our rights, privacy, safety or property, or the public, to enforce the terms of any agreement, or for any other purpose that is required or permitted by law.

Mergers and Acquisitions. In the event that the WPPA or its assets are acquired by, or merged with, another organization or company including through bankruptcy, we may use, disclose, or share your information with any of our legal successors.

Fraud Detection. We may use, disclose, or share your information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of this policy, or as otherwise required by law.

Aggregated and Anonymous Information.  We may use aggregated and anonymous information for a variety of purposes related to the operation of the league.  This information is not linked to any individual’s personal information, and cannot be used to identify you or any other individual. 

How do I opt-out of receiving league e-mails?

If at any time you would like to unsubscribe from receiving future emails from the WPPA, you can log into your account and change your account settings to opt-out of e-mail communications.  Alternatively, you can email , and request to opt-out of e-mail communications.  Please note: if you opt-out of e-mail communications, you may not receive important information about the league, game schedules, rain cancellations, and other information.

Do we disclose any information to third parties?

The WPPA does not sell your information for a profit.  However, the information we collect about you may be shared with third parties.  When we provide information to third parties, we make an effort to provide only the minimum amount of information that is necessary to accomplish the purpose for which the information is being shared.

Members and Volunteers. The WPPA is made up of the players, parent or guardians of players, coaches, managers, league officials, umpires, and volunteers.   We may share your information with these third parties for the management and administration of the league.

Service Providers.  The WPPA may share your information with service providers such as official league photographers, travel baseball coaches, providers of general services and equipment to the WPPA, and the provider of the service and platform that operates the WPPA website and registration application.  A copy of the Sports Engine privacy policy can be found here: https://www.sportsengine.com/corp/privacy-policy.

Tournament and non-WPPA League Organizers.  The organizations that run and administer travel tournaments and leagues may require that the WPPA share player registration information for the purposes of determining eligibility of teams to play in tournaments and non-WPPA leagues.

How do we protect your information?

We have adopted reasonable technical, administrative and physical safeguards in an effort to prevent accidental loss and unauthorized access, use, alteration and disclosure of your information.  However, the safety and security of your information also depends on you.  Where you have obtained a password for access to our website, you are responsible for keeping the password confidential.  You should not share your password with anyone.

Although we have implemented reasonable measures to protect your information, we cannot guarantee the privacy and security of personal information transmitted to our website.  Any transmission of personal information is at your own risk.

Do we use cookies?

Yes. 

What are cookies?

A cookie is a piece of information contained in a text file that is stored in your internet browser or elsewhere on your hard drive. Cookies are transferred from our website to your computer, phone or tablet and allows our website to identify a user's device whenever that user returns to the website. Cookies are used in order to make websites work more efficiently, improve the user experience, and to provide information to the owners of the site.

WPPA’s use of cookies

WPPA collects information during your visit to our website through the use of cookies. We use these cookies to distinguish you from other users of our websites and to help us compile aggregate statistics about usage of our websites.

Cookie management

You have the ability to accept or decline cookies. Most browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the WPPA website.

You can use the methods described below to manage cookies. You must take these steps on each browser or device that you use. If you replace, change or upgrade your browser or device, or delete your cookies, you may need to use these opt-out tools again.

If the browser you use is not listed above, please refer to your browser’s help menu for information on how to manage cookies.

Third party links

Some information and communications that you receive from the WPPA or that is posted on our website may direct you to a non-WPPA website.  Please refer to those third-party web sites for their privacy policies and use of data, as WPPA has no control over information that is submitted to, or collected by those third parties.

Special Rules for Children

Because of federal law, we are not permitted to knowingly collect any personal information from a child under the age of 13 without the consent of that child's parent or guardian.  The statements in this policy about our collection and use of personal information also apply to our treatment of personal information from children under the age of 13.  If a person who we know to be under the age of 18 and for whom we have not received parental consent attempts to register with the WPPA, we will immediately delete their registration.

California, Nevada, and EU Residents

The WPPA website and the baseball and softball leagues operated by the WPPA are not intended for residents of California, Nevada or the EU.  Should we obtain actual knowledge that any information we collect has been provided by a resident of California, Nevada or the EU, we will promptly delete that information.

Changes to our Privacy Policy

The WPPA reserves the right to modify this policy from time to time as we determine appropriate.  We will post any changes to this policy on the WPPA website.  We may contact you with notices concerning our privacy policy.  Please visit this page (navigate to www.wppabaseball.com, select the Registration tab, then select Privacy Policy) periodically to review any changes that we may have made.

Contact Us
 
If you have any questions, comments or concerns regarding this privacy policy, you may contact us by e-mail at or by mail at: P.O. Box 257840, Chicago, IL 60625
 

Effective:  December 6, 2019